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Space & Facilities

IHPI is both a physical and virtual community for the hundreds of health services research and policy experts collaborating within the Institute.
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Located within the University of Michigan’s North Campus Research Complex (NCRC), our physical space houses the Institute’s administrative staff, as well as approximately 190 faculty and 250 research staff in nearly 63,000 square feet of space. Included are both formal and informal offices and rooms for small and large groups of researchers and organizations.

For those members whose main research offices are distributed across the U-M’s Ann Arbor, Flint, and Dearborn campuses, the Institute provides access to a large variety of open and common touchdown spaces. 
 

Drop-in and Collaboration Spaces

Because the majority of IHPI members maintain primary offices elsewhere on campus, the Institute has created a variety of collaboration and touchdown workspaces to be used on a requested or drop-in basis. These collaboration areas are not locally “owned” by their floor or research community and are available to all visitors. 

The Collaboratory
The Collaboratory is an open space furnished with movable tables that can be arranged to accommodate small to medium size work groups, with a full whiteboard wall for capturing ideas and sharing information. To reserve this room, please email Jodie Moore. It is located on the ground floor of NCRC Building 10, Room G079.

The Think Tank 
The Think Tank, located on the ground floor of NCRC Building 10, Room A043, offers members a quiet contemplative space for work and collaboration. Furnished with comfortable seating, white board walls for capturing thoughts or sharing ideas, and a small conference room, the Think Tank is ideal for individual or small group collaborations for short periods of time. The Think Tank does not require a reservation and can be used on a drop-in basis.

Touchdown Locations
In addition to the Collaboratory and the Think Tank, IHPI members are welcome to use touchdown spaces that offer a short-term workspace which do not require a reservation and can be used on a drop-in basis. These offices and cubicles are open to all IHPI members:

  • Building 14 within the IHPI Clinician Scholars suite on the ground floor: G100
    • G104 (office with a 4-person conference table)
    • G106 (lactation office)
    • G100-A (common space including a couch, 4-person table, and a treadmill desk)
       
  • Building 16
    • Ground Floor
      • G054 (common space including a couch, 6-person high-top table, and 6-person conference table)
      • G055 (kitchen area)
      • G152S (small meeting room)
    • First Floor
      • 119W (common space including a couch and 6-person high-top table)
      • 100N (CHOP common space including a large conference table)
      • 160C (common area by elevators)
      • 101E (kitchen area)
    • Second Floor
      • 2-08 (common area by elevators)
      • 201E (kitchen area)
    • Fourth Floor
      • 423W (common space including a couch, 4-person high top table, and a treadmill desk)
      • 400N (common space including a 6-person high top table)
      • 479C (IHPI Zen Den including a 4-person conference table)
      • 460C (common area by elevators)
      • 401E (kitchen area including a coffee maker and popcorn maker)

Conference and Lactation Rooms
The NCRC campus offers a number of conference room and facilities, which can be reserved via ScheduleOn, and lactation rooms, along with other amenities. Learn more here. 

IT Support
NCRC partners with multiple University IT units to provide IT infrastructure and services, including network and phone services, high-performance computing and other specialized research infrastructure, collaboration/communications services, and end-user support. NCRC partners include Information Technology Services (ITS), Office of Enabling Technologies (ETO), Health Information Technology & Services (HITS), and Learning Resource Center (LRC). 

Desktop / end-user support is provided through Health Information Technology & Services (HITS). Support is available 7 a.m. - 7 p.m., Monday-Friday. To request support, call the HITS Help Desk at 734-936-8000.

Dedicated Space at NCRC

The Michigan Medicine space planning team oversees all requests for occupancy within the IHPI footprint. IHPI adheres to University of Michigan guidelines and coordinates with the member’s home school/college and department in assigning dedicated research space. The following principles align with those issued by the Medical School. 

Requesting Space within the IHPI Footprint

Any requests for changes to space assignments or new space allocations must first be approved by Department leadership, and then submitted to MSA Facilities by completing the Medical School Space Request Form. For questions regarding the request form, please contact MSFSpacePlanning@umich.edu.

Prior to any relocations or modifications of space, the MSA facilities team will review all requests with IHPI Leadership for approval. Please note that occupancy rates are at full or near full capacity and assigned space is in high demand.

The completed Space Request form will be received by the Medical School Facilities Planning and Analysis team. You will receive an automated message within 24-48 hours once the request has been received. Regular meetings will be held between IHPI leadership and the Medical School Facilities planning team to discuss active space requests. Dr. Ayanian will continue to have decision-making authority regarding space assignments. If it has been more than 4-6 weeks since your team completed a Space Request with no response, please contact MSFSpacePlanning@umich.edu.

  • Space assignments are limited to IHPI faculty members and their research staff.
  • Office spaces will be prioritized for faculty use. Prioritization will be given to faculty with demonstrated IHPI engagement and interest in collaboration.
  • Whenever possible we will prioritize multi-occupant use of offices, especially for IHPI faculty members who plan to be onsite at NCRC less than 3 days per week.
  • In order to have a dedicated workspace within the IHPI space portfolio, staff will need to spend a minimum of 3 days per week occupying the space.
  • If staff plan to work remotely for 3+ days per week, their onsite space needs will be accommodated through shared/touch-down and non-dedicated spaces.
  • IHPI will continue to focus on increasing collaboration space and “touch-down” locations to foster the benefits of onsite team activities.
  • These spaces may be dedicated to one unit or support multiple employees site-wide and will include a mix of scheduled and drop-in spaces.
  • Duplicate offices are strongly discouraged.
  • Space assignments are not permanent. Vacated or unused space will revert back to Medical School Facilities.
  • The member’s home department is responsible for coordinating with NCRC Administration for move planning including computer and phone setup.
  • IHPI encourages communities of researchers (per floor or other) to discuss and problem-solve space issues locally whenever possible.